#4 - Set up your Floor Maps

After your floorplans have been uploaded, you now can set up the floor maps.

Set up your Floor Maps for Spaces

Step 1. Know your Seat Numbering

Seat nomenclatures or Space Names are text objects containing a unique identifier, e.g., Meeting Room names (South Beach Conference Room) or Workstation numbers (W.001, W.002).

You have a choice here:

  • If your business has unique identifiers then you can use this to quickly set up the space codes and space names.
  • If you do not have unique identifiers then we recommend that you label the desks and offices in numerically 1-xxx from the left to right on the floor plan.

See Floorplan Preparation for details and examples

Step 2. Add Space Icons to the Floor Map

Space icons are the dots on individual workstations, offices, meeting rooms, etc. These spaces are searchable, which allows users to find important rooms in the office, and they also contribute to the insight into the usable square footage. Find out more about Space Icons

There are two types of spaces that you can add Personal Space and Common Spaces.

Step 2.1 Add Personal Spaces

These are Space icons that represent individual seats at work space, reception, bench desk, cubicle, and offices where individual employees can be assigned for temporary or long-term seating OR a department or workplace group can be allocated to.

You will need to add the following to the floor map:

  1. Add Work Space icons to the Floor Map
  2. Add Office icons to the Floor Map

Step 2.2 Add Common Spaces

These are Space icons for larger areas such as conference rooms, meeting rooms, breakout rooms, coworking spaces, kitchens etc. When you assign Space icons from the Common list (and enter a Space Label) this makes it easier for your employees to search and find common space on the map.

You will need to add the following to the floor map:

  1. Add Kitchens, Bathrooms icons etc to the Floor Map
  2. Add Meeting Room icons to the Floor Map - You can add the Meeting Room icons now and then if you want your employees to book the space then complete step #7 Set up Meeting Room this will cover the Calander Integration.

Step 3. Add Pins (Points of Interest) Icons to the Floor Map

There are a variety of Pins that can be added to your floor map, from First Aid Kit pin, Fire Extinguisher pin, First Responder pins, COVID Safe pins, Exit pins, Showers pin, Wheelchair pin, etc. Find out more about Pins (Points of Interest) Icons

Step 3.1 Add Pins

Typically, the business will want to add the following to the floor map:

Step 4. Add Text to the Floor Map

Text is a unique pin type and it lets you add any descriptive text to any area of your map.

You may want to add text to the Foyer or Entrance of the floor (for example).

Step 5. Optional - Add Physical Devices to the Floor Map

Important Note: For initial onboarding, you may want to skip this step! You can set this up later depending on your business requirements.

Your business may have physical devices 

  • Badge Reader (this is the badge swipe reader that your employees swipe their badge card through with they enter the building and/or floor) - See Badge Swipe Integration.
  • Kiosk Touchscreen (this is a touchscreen TV that employees can interact with to orientate themselves when in a building or on a floor) - See Set up a Kiosk Touchscreen.

Next Onboarding Step

You have a choice here: