Set Up Booking Restrictions

Your Admin can set up who can book the hotel desks such as everyone, department, workplace group, or a combination of both. This is a global setting.

From the SiQ Web App, complete the following.

  1. In the top-right corner, click your username and then click Settings.
  2. From the left menu, click Desk Booking Settings.

From the Desk Booking Restrictions area, the following can be completed:

Turn the setting off for Everyone to Book

When this setting is turned off and displays No Restrictions, then everyone can book the hotel desks. 

desk_bookings_off.png

Turn the setting on for only Departments to Book

If you only want employees in departments to book the hoteling desks then turn ON the desk restriction for Departments.

  1. For Booking Restriction, click CHANGE to expand your booking restriction settings. 
  2. For the Department, click the OFF toggle to turn it to ON.

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Turn the setting on for only Workplace Groups to Book

If you only want employees in workplace groups to book the hoteling desks then turn ON the desk restriction for Workplace Groups.

  1. For Booking Restriction, click CHANGE to expand your booking restriction settings. 
  2. For the Workplace Group, click the OFF toggle to turn it to ON.

wpg_on.png

Turn the setting on for both Departments OR Workplace Groups to Book

Note: This setting is what most customers will use as this will allow your employees from either departments or workplace groups to book the hoteling desks.

When you want employees from both Departments or Workplace Groups to book hoteling desks then turn ON both settings.

  1. For Booking Restriction, click CHANGE to expand your booking restriction settings. 
  2. For the Department, click the OFF toggle to turn it to ON.
  3. For the Workplace Group, click the OFF toggle to turn it to ON.
  4. Notice that by default the OR toggle is selected.

dpt_or_wpg_toggle.png

Employees can book a desk with NO allocations or assignments

When a desk has no department allocated or workplace group assigned, then employees can book the hotel desk.

desk_no_department_no_wpg.png

Employees can book a desk when the Department is allocated and the Workplace Group is unassigned

When a desk has a department allocated and no assigned workplace group then the employee who belongs to the same department can book the hotel desk.

desk_department_no_wpg.png

Employees can book a desk when the Department is unallocated and the Workplace Group is assigned

When a desk has no department allocated and an assigned workplace group then the employee who belongs to the same workplace group can book the hotel desk.

desk_no_department_assign_wpg.png

Turn the setting on for both Departments AND Workplace Groups to Book

If you change the Dept/Workplace Group Interaction to AND, then this means when an employee belongs to a Department and a Workplace Group only they can book the hoteling desk.

  1. For Booking Restriction, click CHANGE to expand your booking restriction settings. 
  2. For the Department, click the OFF toggle to turn it to ON.
  3. For the Workplace Group, click the OFF toggle to turn it to ON.
  4. For the Dept/Workplace Group Interaction, click the AND toggle.

dept_and_wpg_toggle.png

Employees can book a desk when they are assigned to the same Department AND Workplace Group

This is best explained using an example... 

When you have Offices and Work Spaces on your floor map, however, you only want the Managers in a particular department to book the Offices. Therefore, you will need to assign the workplace group to the Office spaces and then create a workplace group for the Managers. 

Step 1. Assign the Offices to the Workplace Group

The Offices' usage type is set to Hoteling Desk and then the desks are assigned to the Workplace Group, for example, Boston Manager's Office.

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Step 2. Create the Manager's Workplace Group

Then in the workplace group add the Managers from the particular departments.

managers_wpg.png

Now, only the Managers in the workplace group can book the Offices.

When your employees can't book a desk

In this example, the employee belongs to the Marketing team and they try to book a desk that is allocated to the Admin Services department and assigned to the Admin Project workplace group, they will see a message stating they cannot book the hotel desk.

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