Set Up Booking Restrictions

Your Admin can set up who can book the hotel desks such as everyone, department, workplace group, or a combination of both. This is a global setting.

From the SiQ Web App, complete the following.

  1. In the top-right corner, click your username and then click Settings.
  2. From the left menu, click Desk Booking Settings.

From the Desk Booking Restrictions area, the following can be completed:

Turn the setting off for Everyone to Book

When this setting is turned off and displays No Restrictions, then everyone can book the hotel desks. 

desk_bookings_off.png

Turn the setting on for only Departments to Book

If you only want employees in departments to book the hoteling desks then turn ON the desk restriction for Departments.

  1. For Booking Restriction, click CHANGE to expand your booking restriction settings. 
  2. For the Department, click the OFF toggle to turn it to ON.

department_on.png

Turn the setting on for only Workplace Groups to Book

If you only want employees in workplace groups to book the hoteling desks then turn ON the desk restriction for Workplace Groups.

  1. For Booking Restriction, click CHANGE to expand your booking restriction settings. 
  2. For the Workplace Group, click the OFF toggle to turn it to ON.

wpg_on.png

Turn the setting on for both Departments OR Workplace Groups to Book

Note: This setting is what most customers will use as this will allow your employees from either departments or workplace groups to book the hoteling desks.

When you want employees from both Departments or Workplace Groups to book hoteling desks then turn ON both settings.

  1. For Booking Restriction, click CHANGE to expand your booking restriction settings. 
  2. For the Department, click the OFF toggle to turn it to ON.
  3. For the Workplace Group, click the OFF toggle to turn it to ON.
  4. Notice that by default the OR toggle is selected.

dpt_or_wpg_toggle.png

Turn the setting on for both Departments AND Workplace Groups to Book

If you change the Dept/Workplace Group Interaction to AND, then this means when an employee belongs to a Department and a Workplace Group only they can book the hoteling desk.

  1. For Booking Restriction, click CHANGE to expand your booking restriction settings. 
  2. For the Department, click the OFF toggle to turn it to ON.
  3. For the Workplace Group, click the OFF toggle to turn it to ON.
  4. For the Dept/Workplace Group Interaction, click the AND toggle.

dept_and_wpg_toggle.png

This is best explained using an example... 

When you have Offices and Work Spaces on your floor map, however, you only want the Managers to book the Offices. Therefore, you will need to assign the workplace group to the Office spaces and then create a workplace group for the Managers. 

Assign the Offices to the Workplace Group

The Offices' usage type is set to Hoteling Desk and then the spaces are assigned to the Workplace Group, for example, Boston Manager's Office.

dept_and_wpg.png

 

Create the Manager's Workplace Group

Then in the workplace group add the Managers.

managers_wpg.png

Now, only the Managers in the workplace group can book the Offices.