Manage Allocation and Seats

The Floor Map is where you manage the allocation of Departments, Workgroups, Neighborhoods and the employee seating assignment. 

Important Note: If you want your employees to be able to book desks then you must set up the seats as Hoteling Desks refer to the table below.

Seats without Hotel Desk Booking

Seats with Hotel Desk Bookings

Allocate a Department to Seats

When you want a Department (or Team) to have allocated seats on the floor map.

See Allocate a Department to Seats

Allocate a Department to Hoteling Desks

When you want your Department to have the ability to book the allocated desks then the seat’s usage type must be changed to a Hoteling Desk.

See Allocate a Department to Hoteling Desks

Allocate a Workplace Group to Seats

When you want a Workplace Group to have allocated employees and seats on the floor map. This can be used when you want to set up a Project Team with employees from different Departments.

See Allocate a Workplace Group to Seats

Allocate a Workplace Group to Hoteling Desks

When you want a Workplace Group to have the ability to book the allocated desks then seat's usage type must be changed to a Hoteling Desk.

See Allocate a Workplace Group to Hoteling Desks

Allocate a Neighborhood to Seats

This is where you want Departments (and/or Workplace Groups) to be allocated to seats but have no assigned seats. With a neighborhood, you can set up an employee-to-seat ratio. For example, the 2:1 ratio where there are 2 employees to 1 seat.

See Allocate a Neighborhood to Seats

Change Neighborhood to Hoteling Desks

When you need your employees in the neighborhood to be able to book a desk. Then you will need to change the seat's usage type from a Neighborhood to a Hoteling Desk

See Change a Neighborhood to Hoteling Desks.

Remote Employees

If you have employee(s) who work remotely you can mark them as Remote. When employees are marked as remote, they will not be included in the occupancy count in the dashboards and reports.

See Update Selected Employees.

Seats and Moves

You can create a Move Plan to organize a relocation or employees or teams. Or if you have new employees starting (or employees leaving) on a particular date then you can create a Move Plan and then implement the plan on a date.

See Move Orders or Add Move Plan via the Floor Map.

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