Including leases in your SiQ account helps you create a richer data set for your real estate portfolio. Leases can be associated with any building or floor already in your SiQ portfolio. In addition, lease costs and schedules are incorporated into SiQ financial reporting, found in Reports, Portfolio, and Costs.
In this article, you'll learn how leases work in SiQ.
- Navigate to Leases
- Lease Tools
- Add a New Lease
- Edit or Delete a Lease
- Lease Events and Notifications
Navigate to Leases
From the menu click the Manage icon.
Click the Leases tab.
Your leases display and this screen lets you find, view, search, and sort your leases.
You can use the All Cities filter to view leases by city or region.
Applied filters appear next to the filter options. Click x next to applied filters to remove a filter.
You can also filter by Expiration Date, Notice Date, and Show Expired.
Search and Sort
You can search for leases in the Search field.
Sort your data by either ascending or descending order by click on a column heading.
Add a New Lease
You can add a new lease.
- Click the +New Lease button.
The Create New Lease dialog displays.
2. Complete the following:
- Optional - In the Title field, enter the lease title. If you leave this field blank, then the lease location is used as the lease title.
- In the Location field, select a floor.
- Optional - In the Suite field, enter the suite.
- From the Start Date calendar picker, select the start date.
- Optional - From the Reminder Date picker, select the reminder date.
- Optional - From the Notice Date picker, select the notice date.
- Optional - From the Effective Date picker, select the effective date.
- From the Expiration Date calendar picker, select the expiration date.
Important Note: The Leases Summary screen displays the Annual Cost, therefore ensure this cost is in USD and not in another currency.
- In the Annual Cost field, enter the annual cost and by default, USD is the default currency.
- Optional - In the Other Currency field, select the currency and then enter the annual cost.
- Optional - In the Lease Area (sqft) field, enter the lease area.
- Optional - In the Usable Area (sqft) field, enter the usable area.
- Optional - In the Owner field, enter the owner.
- Optional - In the Name field, enter the name.
- Optional - In the Contact Info field, enter the contact information.
- Optional - In the Property Type field, enter the type of property.
- Optional - In the Lease Premises field, enter the lease premises.
- Optional - In the Renewal Options field, enter the renewal options.
- Optional - In the Notes field, enter any notes about the lease.
You can also upload a PDF of the lease.
Important Note: If your PDF file is larger than 11MB then you will need to compress the PDF file. You can use a free online tool to complete the compression.
- In the File Name area, either drag and drop the file or browse to select the file.
3. When finished, click the Save button.
This is an example of a populated Create New Lease screen:
Edit or Delete a Lease
You can edit or delete a lease.
Edit a Lease
- From the Manage Lease screen click the lease you want to edit. The Lease details dialog displays.
- Click the Edit icon on the upper-right of the screen. The Update Lease Details dialog displays with editable fields.
- Edit the lease information.
- Click the Save button.
Delete a Lease
- From the Manage Lease screen click the lease you want to delete. The Lease details dialog displays.
- Click the Delete icon on the upper right corner of the screen.
- The warning message displays "Delete this lease?"
- Click the Yes button.
A confirmation displays that the lease has been deleted.
Lease Events and Notifications
Lease events are important milestones in the life of a lease. You can create a variety of events within your lease record including renewals, subleases, terminations, and other events. Within each event record, you can upload and store relevant documents and record a description, date, and amount.
You can also add a notification to remind you of an upcoming lease event, see Manage Lease Events and Notifications