Manage Leases

Leases can be added to any building or floor already in your Portfolio. Adding leases to your SiQ account will help you create a more rich data set for your real estate portfolio. These lease costs and schedules will also be incorporated in your financial reporting. In this article we will go into detail on how Leases work.

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Navigate Leases

To access leases, first click on the Manage main menu button in the top right corner [1]. You'll be on the Employees screen by default, so click on the Leases option in the sub menu [2] to reach the Leases main page where all your leases will be listed. These leases can be added manually or through integration. Here you can filter your list of leases by city or region [3], or expand the filter menu [4] to filter by Lease expiration date, notice date, or expired status. You can also jump right in to adding a New Lease [5]:

Navigating-to-Leases.png

 

As with most pages in SiQ, you can search the list here [1] which acts as a custom filter. Click on the small X [2] to clear your search/filter. Clicking on any of the column headers [3] allow you to sort your lease list based on your selection, either ascending (single click) or descending (double click):

Lease-List.png

The numbers here on the Leases page will be used in all the financial calculations seen throughout the rest of the SiQ platform in places such as Reports, Portfolio, or the Costs module.

 

Add a New Lease

As described above, navigate to your Leases page and click on + New Lease [1]. At the very minimum, you must select a Location [2] enter a Start Date [3], Expiration Date [4], and Annual Cost [5]. If you select a floor in the Location field [2], you'll have the option to select a Suite as well [6]:

New-Add-a-Lease.png

Scrolling now, we recommend you fill in the lease areas fields [1] and any details that others people in your organization will need to know, such as contact info [2] and additional information [3]. Last but not least, you will see the file upload area [4] where you can drag and drop a file containing the lease itself:

Upload-Lease.png

Edit or Delete a Lease

After a lease has been added to the system, simply clicking on it's title in the list of leases [1] will open it up and display all the details [2]. In the top right corner you will see an edit pencil [2], and next to that a trash can icon [4] which lets you delete the lease entirely:

Edit-or-Delete-a-Lease.png

 

Lease Events

After clicking on the name of a lease [1], you will see the lease details by default. Click on the Events tab [2] to manage your Lease Events. These are important milestones in the life of your Lease such as renewals, sub leases, terminations, and other events. Click on the + New Event [3] button to begin adding your first event, which includes a Type [4], a short description [5], a date [6], amount [7], and optional files [8]:

Add-Lease-Event.png

When you are all done, click on the check mark to save your event [1]. Existing events will have a switch [2] that lets you turn notifications for that on or off. Hovering over the event with your mouse reveals options to edit an existing event [3] or delete the event [4]:

Edit-Lease-Event.png

 

Lease Event Notifications

After creating lease events (see above) you can create a custom list of recipients to receive the notifications on a per-lease basis.

Click on the Notifications tab [1], then double check the list of dates when notifications will be sent [2]. You can also turn them on and off here. To create a notifications recipient list, click on Add [3] then browse through the list of employees in your organization to add to the list [4]. They do not need to be administrators to be added to the recipient list, but they must first be added to SiQ as an employee of your organization:

Create-Notification-Recipient-List.png

 

 

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