Employees are normally created and maintained using the Employee Import. However, if your business has contactors you can manually add them to the Employee list.
Remember to review the role matrix to see which roles can access the area.
Check with your Administrator before creating an import as there could be an existing SFTP setup for the Employee Import!
- Understanding the Employee Import Data
- Navigate to Manage Employees
- Search and Filters
- Update Selected Employee(s)
- Add a Temporary Employee
- Employee Import History
- Backup and Restore
Understanding the Employee Import Data
Employee Import via SFTP
We recommend you upload the Employee Import via SFTP (Secure File Transfer Protocol) to ensure that the employee data is maintained in line with the on-boarding and off-boarding of staff. Your IT team can create an automated script that extracts the appropriate data from your systems and then upload it via SFTP to our servers on a regular basis.
The main fields to import are listed below. Note that there are additional fields that can be imported.
|Column Name||Description||Column Required?|
|Employee's company email.||Yes|
|First Name||Employee's first name.||Yes|
|Last Name||Employee's last name.||Yes|
|Department||The department the employee beongs to.||Yes|
|Employee Type||The type of employee. Such as Full-time, Part-time, Contractor, etc.||Yes|
|Team||The team the employee belongs to.||Yes|
|Workstation Number||The seat the employee is assigned to.||No|
|Location||This populates the employee’s location. Also, this field is used to populate the HR Location drop-down in the Building. For more details, see Add Building.||Yes|
|Office Phone||Employee's office phone number.||No|
|Mobile Phone||Employee's mobile phone number.||No|
|Reporting To||Employee's manager.||No|
This is the employee's badge ID, For more details, see Badge Swipe Integration.
Employee Import via Manual Import
If you are not using the SFTP to import the Employe Import, then you can use the Manage Employee's Import. For more details, see Add or Remove Employees via an Employee Import.
Navigate to Manage Employees
To access a list of all your employees, click on the Manage tab in the top right corner  then notice that Employees will be selected by default.
From there you'll see the Search field where you can enter an employee name .
Click on the Filter button  to show a wide range of filter options to limit the current list.
Filter Check boxes
Under the filter you can toggle these check boxes to the left to show only:
- Manually Added
Note that those employees that were added to the SiQ product as part of an import process will not be shown when the Manually Added filter is selected.
The Filter by Location, Manager, Department, Type, and Role all behave in a similar manner as described below.
In this example, the Location selection expands, and you can either search or browse for a location.
Select either a building or a floor to apply the employee filter.
Note if you want to remove all the filters click the x next to the Filter button  or remove the individual filter, hover over the filter and then click the x .
View an Employee's Details
From the employee list, click an employee. The Employee dialog displays.
Note that the Employee's End Data does not unseat the employee in the floor map. If you need to see future terminations then, generate the Future Terminated Employees Report.
Update Selected Employee(s)
When you select one, multiple, or all employees you are able to:
- Update the Employee's Role
- Mark an Employee as Remote
- Delete a Temporary Employee
For more details, see Update Selected Employee(s).
Add a Temporary Employee
Employee names that aren’t on the master list are removed when you import a new list, so the manual add option is best for non-employees such as temporary workers and others who aren’t an official part of the organization's roster but may need to use spaces within the office. You can also use the manual add to quickly onboard a new team member and get them in the system without requiring interaction with your master spreadsheet.
For more details, see Add a Temporary Employee.
Employee Import History
The Employee Import History screen displays the statistics for all imports and their processing status. For more details, see Employee Import History.
Backup and Restore
You may need to restore an Employee Backup file when an employee import file was mapped incorrectly. When this happens, it often leads to employees being unintentionally unseated or deleted from SiQ. For more details, see Backup and Restore.