Book a Hoteling Desk (Web)

SiQ Web App

 

Employees can easily book a hotel desk in the SiQ Web App and you can book a desk from:

  • Book Desk feature - if you don't know which desk to book then from Book Desk you can select a future date (or date range) and then see what desks are available. 
  • Floor Map - if you know which desk you want to book this lets you quickly book a desk for the next hour or you can select a future date.

Contents

Watch the Video

Watch this video to learn how to book a desk on SiQ Web.

 

Book a Desk from the Book Desk feature

On the Floor Map, choose a booking location by using the Location Selector.

Book_Desk_floor_select.gif

 

Next, click the Book Desk button to open the Book Desk feature.

Book_Desk_1.jpg

The floor map displays hotel desk availability: available hotel desks appear in green;  unavailable hotel desks appear in grey. 
Choose a booking date by clicking on the date range.

book_desk_2.jpg

 

On the calendar, choose one or more days. Then, specify a From Time and To Time, or choose an All Day Booking.

book_desk_3.jpg

You can also create a recurring reservation. To do so, click the Repeat option, and choose from Daily, Weekly, or Monthly. Learn more:  Create a Recurring Desk Booking (Web)

book_desk_4.jpg

Click Update to save your reservation settings.

book_desk_5.jpg

SiQ displays the date range you specified, and available desks appear in green. Choose an available desk,  then click the BOOK NOW button.

book_desk_6.jpg

You'll see confirmation that your hotel desk is booked, and the booking will be found in My Bookings.

Exit the Book Desk Module by clicking Cancel.

book_desk_7.jpg

Book a Desk from the Floor Map

Hotel desks can also be booked from the floor map. This section will show you how to identify hotel desks on the floor map, and then walk you through booking a desk.

viewer_book_from_floor_plan1.png

Identify Hotelings Desks on the Floor Map

Spaces with aqua centers represent hotel desks on the floor map.

you_are_here.png

Hotel desks can be allocated for a department or workplace group, or they can be unaffiliated and available for anyone to book. A hotel desk with an aqua center and a black outer ring indicate that the desk is free of departmental association; anyone can book these desks, regardless of department membership. For example, anyone can book this desk:

hotel_desk_icon.png

 

Hotel desks allocated for a department have aqua centers and a colored outer ring corresponding to departmental and team colors. Department and team colors will vary by organization. 

We'll look at an example from a SiQ account where the Operations department is orange, and the Claims team is purple. This hotel desk is allocated to the Operations department.

hotel_desk_deparment_icon.png

When you zoom into the floor map, colors become more defined; this desk is for the Operations department, Claims team: 

hotel_desk_team_icon.png

An Operations department employee from the Claims team can book this desk.

Book a Desk

From the floor map, click on an available hotel desk, and then click the BOOK DATE button.

viewer_book_from_floor_plan2.png

Select a date range [1] and then specify a booking time [2].  Either choose a From time and a To time, or choose All Day Booking. When finished, click BOOKviewer_book_from_floor_plan3.png

You'll see confirmation that the desk is booked, and the booking will be found in My Bookings

viewer_book_from_floor_plan4.png

Additional Resources

Edit your Desk Booking (Web)

Check-In for a Desk Booking Web)

Cancel a Desk Booking (Web)