When it is time to physically move employees, then send out the Move email.
From the sub-menu, click the Share 
icon and then click Notify all employees.
The Send notification via Email panel displays.
The “Your move has been approved” email contents default content and you can add further comments and/or attachments. If you want to check the contents you can send yourself a preview.
When you are ready to send, click the SEND button. The email is sent to the employees.