Assign Employees to Seats and allocate a Team

When your Seating Chart has fixed desks, you can assign your unseated employees to their seats and this will allocate the seats to the team (department). 

Remember:

  • If you have many employees to seat then you can use the Employee Import to seat the employees in bulk. See Seat Employees via an Employee Import. 
  • If you want to move or unseat employees the see Move Seated Employees and Unseat Employees.

For Example

This can be used when you want to set up a Team from the same Department.

For example, the Finance team.

Steps

Step 1. Assign Employees to the Seats

Click on the Floor Map floor_maps.png icon then select the floor you want to manage. See Switch Between Buildings and Floors on the Floor Map.

There are several ways you can assign an employee to a seat:

 

Search by Employee in the current location

  1. Click on the Unseated icon to open a list of employees who currently don’t have seats.
  2. If your employee's location has been set up then you can, click the Current location only toggle. This displays the employees only for the building's location.
  3. Either select from the employee or in the Search field, enter the employee's name.
  4. When you find the employee's name, then drag and drop the employee to the seat. When the employee is seated the department (team) is allocated.

search_by_employee_current.gif

 

Search by Employee in a different location

  1. If you want to assign an employee to a seat from a different location then, in the Search field enter the employee's name.
  2. When the employee's name displays in the search results, then drag and drop the employee to the seat. When the employee is seated the department (team) is allocated.

search_by_employee_assign_seat.gif

 

Search by Department to find the Employee

  1. In the Search field, enter the Department's name.
  2. From the search results, click the Department's name.
  3. Click the team's name. The employee list displays.
  4. Drag and drop each employee to the seat. When the employee is seated the department (team) is allocated.

by_department_assign_employees.gif

Step 2. Send the Employees their assigned seats

When you have assigned the seats you can quickly share the information with the employee via email.

See Share the assigned Seat with the Employee.

Step 3. View the Teams on the Floor Map

Remember you can view the teams on the Floor Map when you turn on the View Filter, see Customize Floor Map Views

From the floor map, click the View Filters view_filters_icon.png icon. The Customize your view data drawer will open.

Click the Team Areas filter.

view_teams.png

0 out of 0 found this helpful
Have more questions? Submit a request