Manage Desk Bookings

Admins can manage Desk Bookings on behalf of Departments and Workplace groups and if you need reports, have a look at:

Note: When you book a desk or cancel your own booking as you are an Admin the experience from the Floor Map is different from an Employees. See Book a Desk as an Admin and Cancel your Desk Booking.

Contents

Navigate to Manage Bookings

To access the Bookings management page, log in as an Admin and click on the Manage menu icon [1]. Then click on Bookings in the sub-menu [2].

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Filter Hotel Desk Bookings

From this screen, you can select the date range, locations, space, HR locations, departments, and workplace groups and search for bookings.

Select the Date Range to display the filter. Either select a first date and then end date or select a quick filter such as: Next week, Next month, Next 3 months, Next 6 months, Next year.

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Select the Locations +Add to display the filter. Search or browse to find the location and then either select the building or floor. You can select more than one building and/or floor.

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Select the Space +Add to display the filter. Search or browse to find the space. You can select more than one space.

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Select the HR Locations +Add to display the filter. Search or browse to find the HR Location(s).

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Select the Departments +Add to display the filter. Search or browse to find the Department(s).

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Select the Workplace Group +Add to display the filter. Search or browse to find the Workplace Group(s).

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Select the Booked For +Add to display the filter. Search or browse to find by whom the desk was booked for.

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Book (or cancel) a Desk on behalf of Employee

Only Admins can book desks for other employees and you can either Book a Desk on behalf of an Employee or Import the Desk Bookings in bulk

Note: If you have received a request to cancel a desk booking for someone then you can cancel the desk booking.

Download Bookings

If you want to download the booking to a CSV file.

After you have filter for bookings, click the More Action icon, and then click Download CSV. The CSV file will download and this can be opened in Microsoft Excel.

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